Everyone within the council is responsible for ensuring that the records they create or maintain comply with the requirements in this policy.
Chief Executive
Responsible for approving a framework for managing and overseeing its duties in relation to records management as set out in this policy.
Senior Management
Recognise importance of maintaining a corporate memory of events and activities and is committed to providing sufficient staffing, technical and organisational resources to ensure that the above requirements for dealing with records can be achieved and maintained. Senior managers will make provision for a regular review of records management within their sections
Line Managers
Familiarise themselves with and follow, the council's Records Management procedures and practices and ensure that their staff do likewise. Identify staff training needs and arrange for these to be addressed. For their own areas, oversee the application of retention schedules and provide input into their development. Ensure records are held in appropriately secure conditions, depending on their classification.
Operating staff
File items promptly and accurately. Identify final versions. Send information to relevant people. Ensure records can be accessed as needed. Protect security-designated information. Follow closure and disposition procedures.
FOI/Records Management Officer
Receive, log and disseminate where required, all FOI requests for information. Co-ordinate the management of records around the Council and be the point of contact with the Council's storage contractor. Initiate and oversee an Information Audit.
Staff within departments with specific responsibilities for records management
have these (specific responsibilities for records management) clearly defined in the job specifications.
