Aim of the policy

Overall aim to define a framework for managing the council's records to ensure that the council:

• Creates and captures authentic and reliable records to demonstrate evidence, accountability and information about decisions and activities.
• Determine what records should be created and retained by each business unit through the establishment of retention schedules.
• Facilitates auditing and protects our legal and other rights.
• Maintains records securely and preserves access to them.
• Disposes appropriately of records that are no longer required.
• Protects vital records, which it needs in order to function effectively.
• Maintains records in order to meet the authority's business needs.
• Addresses needs of authority's stakeholders, including public, employees and National Archives.
• Conforms to any legal and statutory requirements relating to record-keeping.
• Complies with government directives.
• Makes information accessible to those who need to make use of it, recording such access where required
• Ensure records can be maintained through time.
• Developing appropriate aids such as classification schemes and indexes to facilitate the retrieval of records and information.